• Maximize ASC Efficiency
  • Why is efficiency important in ASC?
  • What are the things that slow down ASCs?
  • How can we improve workflows in ASCs?
  • Why is an EMR important?
  • How have EMRs changed healthcare?

ASC stands for Ambulatory Surgery Center. It is a healthcare facility that provides outpatient surgical procedures, meaning patients can have a surgical procedure and go home the same day without requiring an overnight hospital stay.

As a doctor, you might wonder how to improve workflows in ASCs because you know how important it is to optimize your workflows. This blog post will focus on the best ways to improve workflow in ASCs.

You’ll learn about what is an ambulatory surgery center is an ambulatory surgery center? Why is EMr essential? and how are EMrs meaningful use, and how have EMRs changed healthcare? So read on!

Maximize ASC Efficiency

Better management and maximization of ASC efficiency are achievable through various strategies. One primary way to boost efficiency is leveraging technology such as Electronic Medical Records (EMR) systems specifically designed for ambulatory surgery centers. These systems free up staff time, decrease the chances of errors, and accelerate documentation procedures.

Adopting a patient-centric approach is another way. We automatically make processes more efficient by prioritizing patient needs and ensuring their seamless experience, from scheduling to tap-out. This includes reducing wait times, enhancing communication, and ensuring a comforting environment.

Workforce management is also crucial. Careful staff scheduling, ensuring you have enough hands on deck when it’s busiest, and cross-training personnel to be capable across multiple tasks can greatly optimize efficiency.

Why is efficiency important in ASC?

1- With so many patients to see in a day, efficiency is imperative. The high-volume cases require efficiency to maximize productivity and ensure each patient gets the best care possible.

2- Delays in the workflow will make patients wait longer for their appointments, and this can create an unsafe environment, adding more stress to the top of them already being nervous about what exactly this visit entails or how anything turns out at all!

3- In the perfect world, efficiency would be a synonym for work hours. In reality, though? It just means that less time is required from staff to accomplish tasks, which saves costs.

What are the top things that slow down ASCs?

1- Paperwork: juggling multiple charts, finding previous ones, and writing down the information can take up much time.

2- Missing signatures: Missing signatures from doctors or nurses can cause delays in the process, which means it’s essential to keep track of records updated.

3- Miscommunication: The administration, front desk, and nurses all need to work as one for the workflow of their department to improve. Miscommunication can cause people or misinformation that may lead them to make mistakes when it comes time to care.

4- Lack of preparation: Delays are inevitable when you don’t prepare everything needed before starting your case!

5- Consent forms: Making patients sign consent forms in the office is icky, messy, and takes forever, and is one of the top things that slow down ASCs!

What is an ambulatory surgery center?

To answer your question, how to improve workflows in ASCs? We need to define what an ambulatory surgery center is in the first place.

An Ambulatory Surgery Center, or ASC, is a modern healthcare facility that provides same-day surgical care, including diagnostic and preventive procedures. ASCs often use the latest technology and offer patients faster service than other hospitals, making them an excellent choice when it comes time to get care quickly!

How to improve workflows in ASCs?

To understand how to improve workflows in ASCs? Five steps you need to follow:

1-   Streamline the admissions process: Surgeons, staff members, and senior leadership must be on board with streamlining the admissions process to move patients through as quickly as possible. This means if a redundant form or test doesn’t improve patient care, consider eliminating it!

     You also need to audit your processes with internal personnel or hire an outside expert to look at workflow and see where redundancies or unnecessary steps can be removed.

2-   Make communication easier between departments: The front desk must constantly communicate with other departments and personnel throughout a surgery center.

     For example, there should be frequent contact between an area’s pre-op room and operating rooms so delays caused by miscommunication can easily be resolved before they become frustrating or costly problems for patients.

3-   Automate functions when possible: Increased utilization of various technologies can improve workflow processes. Using technology for transcription, scheduling, form generation, and satisfaction surveys can increase center efficiencies!

Technology can be used in every workflow aspect from before the procedure date to post-operative evaluations. For example, Ambula EMR automatically generates procedure reports and procedure notes based on your center’s templates. This will save you 10+ hours a week on creating these notes, allowing you to focus on more important tasks.

More steps

4-   Make sure employees are performing appropriate tasks: For you to do that, you need to ask employees to list each and every task he or she performs.

     Then closely review these detailed job descriptions to determine which tasks could be shifted to best reflect each person’s skills.

5-   Use an EMR: Incorporating strategies to improve workflow in medical offices and ASCs, such as using a powerful and efficient EMR system, can help increase productivity and improve patient care. EMR can help an ASC get work done faster and increase the number of satisfied patients. A useful EMR will help with scheduling, patient documentation, reporting, auditing, etc.

It’s important to note that not every EMR is built for surgery centers, so be careful when considering an EMR. For example, Ambula EMR allows your patients to sign their consent forms before they visit so that they don’t need to wait around in the lobby or take up time signing consent forms. You can learn more about that here.

Why is EMR important?

Electronic medical records (EMRs) are digital versions of paper charts in the clinician’s office. An EMR contains the medical and treatment history of the patients in one practice. EMRs have advantages over paper records, especially in an ASC! For example, Ambua EMR allows you to:

  • Sign and manage all consent forms

  • Document all patient information from pre to post-operative assessments.

  • Auto Generate all the reporting and notes you need, from the procedure notes to the procedure logbook

  • Work on a digital anesthesia record

  • Connect with lawyer portals if you work with personal injury

  • Keep track of missing information, especially signatures

  • Much more!

Time to implement it

Now that you have learned how to make your ASC more efficient. It is time to put all the knowledge to work. It’s important to know that these things may take time, and change may disrupt the workflow at first, but things will get smoother the more practice your team has. As they become more familiar with new workflows and technology, you will streamline your center and improve patient outcomes.

If you have any questions on how to make your ASC more efficient. Reach us at (805) 558-2418 or send an email to! And now optimize medicare payments with meaningful use!

Published On: October 23rd, 2023 / Categories: Healthcare EMR Software /

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