• How do I transition from paper to EMR?
  • EMR data storage
  • Conversion of paper records to EMR
  • How Ambula can save the day

Are you asking yourself what should I do with the paper records after converting them to EMR? In fact, you might want to dispose of the papers or keep them for reference. Actually, there’s a way for both ways. Practically, make sure to clearly communicate and document your expectations from the staff.

To make it happen, you can use notices and reminders to ensure your staff doesn’t add new patient’s information to the paper records. However, if you go the other way, you can dispose of paper records in several manners. These methods include burning, shredding, pulverizing, or pulping. Naturally, these are the methods to make your papers undecipherable and unreadable without any possibility for reconstruction.

How do I transition from paper to EMR?

Are you considering how do I transition from paper to EMR? Not many seconds ago, we answered your question: What should I do with the paper records after converting them to EMR.

Yet, not many years ago, paper records were everywhere. Back then, when a patient comes in, staff would rush to the back and search the history of paper records. But not anymore. Transitioning to EMR can look hard, but why EMR is important remains worth it.

In terms of transitioning to EMR from paper medical records, you’ll have to go through some obstacles. Namely, the absence of a user-friendly platform, implementation costs, training, and preparation. It is crucial to consider your paper records when choosing an EMR.

Basically, learn your requirements and what you aim for before making your decisions. In fact, planning will help you manage your short-term and long-term targets for a smooth transition. You need to:

1- Build a plan

try to include staff from every department in your facility to guarantee a successful transition. When you get input from varying roles holders, you won’t miss anything. Preferably engage heads of departments to make sure privacy is maintained. Finally, remember to assess your time frame including possible hiccups.

2- Keep your practice in consideration

now, you’re convinced who’s the winner in the battle of paper-based vs electronic medical records. Then, you can assess your practice size, how you scan documents, and other fields. Following this match your assessment with your transition period, budget, and conversion method. For example, you can choose scanning images or documents or back-entering data from paper.

3- Destroying medical records

4- Perseverant training

EMR data storage

The EMR data storage happens smoothly as it doesn’t take any office space. On the other hand, it still needs to manage backups internally. Consequently, the costs for backup storage may be expensive when first considered. Keep in mind that there are a lot of hidden and obvious costs of doing the task independently.

Logically, these include making continuous investments in your storage capacity. Replacing the tools regularly is expected for hardware that has a 5-year life span. This is why you might want to consider a third-party. Undoubtedly, professionals in the field will introduce Multiple methods to store your paper records with an EMR and then you can ask What should I do with the paper records after converting them to EMR?

Conversion of paper records to EMR

Conversion of paper records to EMR is the obvious subject after: What should I do with the paper records after converting them to EMR? Meaning, How do you send your papers to the cloud? There are many ways you can convert your paper records to EMR. Solely, your choice will depend on your practice study. Behold the potential ways to do it:

  • Scanning paper charts into the EMR (kindly, note that this requires a skilled employee)
  • Partially scanning the paper charts into the EMR (only what is due in the next two weeks and progressively)
  • Uploading by scanning each patient’s summary page into the EMR
  • Storing paper records on a separate server and connecting the EMR
  • Storing paper records in storage facility & start new with EMR
  • Hiring a third party to scan the charts into the EMR (avoid scanning old information into the EMR)

How Ambula can save the day

Finally, have you heard of How Ambula can save the day? Previously, we’ve established that hiring a third party will cost you less money, time, and effort. We understand the race towards implementing EMRs is stronger than ever.

This is why we, at Ambula, provide you with customized plans to transition smoothly towards EMRs. Excellently, our simple and efficient strategies will ease your way towards EMR. Undeniably, our software will put a smile on every person’s face in your practice.

Automate now and reduce your time, effort, and money consumption. Ambula is trusted by leading companies in the healthcare world. We can boost your managerial skills to a faster advanced and tech-friendly environment. Our staff is ready to help you take the leap. What are you waiting for? Still, wondering What should I do with the paper records after converting them to EMR?

If you would like to get fully informed about our services, you can communicate with our Ambula Healthcare team: (818) 308-4108! And now check out Is an EMR system worth it for surgery centers?

Published On: December 15th, 2021 / Categories: Healthcare EMR Software /

Elevate your practice to the next level

Let us show you how to save 2 hours a day.