Why is EMR better than paper records?

Topics:

• The problem with paper records
• EMRs superiority
• Ambula EMR takes EMR to the next level

We’ll explain Why EMR is better than paper records. But first, why is there a remarkable number of ASCs that still use paper records? Undoubtedly, EMRs are high-tech solutions, and the norm is to switch to what is superior.

Consider envisioning yourself as Dr. Smith, a specialist in orthopedics. For years, you have been dependent on physical records. However, the responsibility of handling numerous files has become overwhelming. Staying organized and locating specific patient details has become increasingly challenging, resulting in substantial time spent searching for information. Consequently, you recognize the necessity for a transformation.

To initiate this change, the first step would involve conducting thorough research to identify a trustworthy electronic medical records (EMR) system designed explicitly for orthopedics. By implementing this system, you could store and access patient information digitally, simplifying the management and retrieval of data. Additionally, you might seek advice and insights from fellow orthopedic specialists who have already transitioned to an ortho EMR system, leveraging their recommendations and experiences.

However, many ASCs refrain from this leap. Sadly, these are behind in the healthcare world. Accordingly, there must be reasons behind this decision.

• Maintenance and set-up costs: including the software and hardware, plus the costs for training and setup. Additionally, most of the time, IT support and system updates cost a big budget.
• Delays in the documentation: the augmentation in the bulk of documentation is higher than the load in paperwork.
• Productivity: doctors’ productivity decreases with EMRs.
• E-messaging between providers: fewer face-to-face encounters and phone communication.
• Lack of accountability for the series of update needs: each task in EMR requires updates.

The problem with paper records

What is The problem with paper records? If paper medical records cost less and are manipulated easier, Why is EMR better than paper records? Actually, the answer hides within the equation: paper vs electronic medical records. Let’s compare and contrast paper-based versus electronic medical records:

1- Paper records storage is not scalable: EMRs are stored on cloud servers. On the other hand, paper records require actual physical space to store them. Comparatively, cloud records store hundreds of thousands of medical records. Meanwhile, physical files occupy a lot of space to store this amount. In fact, these require special handling. From rooms with controlled temperature to several mechanisms that ensure data integrity.

2- Absence of backups and low security: fires happen. Ultimately, data would be wiped. Moth infestation happens. Consequently, you’ll say goodbye to your data. Nevertheless, EMRs have storage and backup data and are your trusted safety net.

3- Errors and time consumption: the manual written process of paper records wastes time and energy. Also, it is prone to errors. Not surprisingly, doctors’ notes are really hard to read. Therefore, EMRs will save you the trouble of researching too.

4- Layouts that are inconsistent: from one record to another, there will be inconsistencies with paper records. Naturally, EMRs help you find the information you need fast due to consistent formats.

5- Unclear audit trails and version history: you can’t find built-in audit trails and version histories with paper records. But changes and edits are really easy to track with EMRs.